North Augusta Sertoma Club Board Meeting Minutes September 17, 2020

 

Board Meeting Minutes

Date:  September 17, 2020

Call to order: Time                                       PM                        By:                                

Board In Attendance:      Corbitt,  Faulkner, Gillian ,   Goble,  McDowell ,    Hewett , London, Smith,    Brown, Murphy, Madebach.  Absent: Ford,  Lott, Summers, Jones,

Secretary Report:

  1. Dues invoices have been sent out.      Membership Update:  76 members.  
  2. Discussed what to do about overdue membership dues. Board passed a motion directing the Secretary to contact members who are in arrears and to notify them that they have two weeks to bring arrearages up to no less that two quarters behind or they will be dropped from the club.

 

Membership applications: 

Approved membership application for Philip Nash

 TREASURER REPORT:  See hard copy attached: **. None

Bank Balances:                                       Donated This Meeting:  TBD

Ops:                 \$ 33,846                      

Charity:            \$ 17,556                      

Sec 4190          \$ 46,627                       

Bingo:              \$ 19,421              Note: Donation to Bert Yancy Tourn \$5,000?                        

Total    \$  116,471                 Donations YTD:   \$  18,647.  Available for Fiscal Year \$53,353

Cost of tonight’s meal: \$  =311.53         ?       Raffle \$     30     net.  Food sales \$     

Sponsorship:

  1. Request from Wounded Warriors – Not recommended

 

.

Old Business:

Kevin Gillian and John Morris looking into possible upgrading of A/C units at the Hut. Still working on getting quotes.  Still pursuing additional quotes

“Discussion of possible winners of the Masters” – Venue?   Event will be held at Ned Maner’s place of business.  For members only

David Hewett to follow up with Hap Greenway about “baskets”. Still pending

David Hewett asked for help with sorting/filing/keeping old club documents.   Dennis Murphy and Jack London to assist.

David Hewett will assemble all old bank records and deliver to Niles Ellifson for shredding.  Also will call Patrick Zier to see if he still has old Sertoma Club files and records

 

 

 

New Business:   

  • The Club’s 50th Anniversary will occur in October. We have three charter members left: John Morris, Sammy Anderson and Dick Day. The sentiment is to have a special regular meeting to honor these three gentlemen.  We do not have a facility available to hold a larger gathering.  Kevin Gillian has responsibility
  • University Hospital Speech and Hearing has finally received our check for the donation from last fiscal year.  They are asking if we want to do a “Big Check” presentation or something like that.  Dennis Murphy to contact Laurie Ott.

 

 

..

  Meeting and Food Schedule (Food schedule is tentative and subject to cha

  • 10/01/2020 Team London
  • 10/15/2020 Team Ilardi
  • 11/5/2020 Team Brown
  • NEED MORE COOKING TEAMS ON SCHEDULE

Note: The Ilardi Team wants to have one Big expanded Italian meal (mussels et.al.) Board said it would be a good idea.

Casino Night status:  David Brunson:

  1. Currently Scheduled events:

 

Membership Committee Report – David Brunson, Chairman:

  • Some discussion about how to bring in new members. Board feels that someone should help David with this project.  Ken McDowell volunteered to contact David about assembling some sort of plan.  He will also ask Ned Maner to assist.  Dennis Murphy will contact Sertoma Inc. about Membership Drive assistance such as literature and plans.

 

  1. Activities for Balance of FY 2020/2021:

 

 

 

  1. Adjournment :      8:25                   PM
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North Augusta Sertoma Club Meeting Minutes September 17, 2020

Date:  September 17, 2020

General Meeting Minutes

Call to Order      7:03              PM   By:     Ken McDowell                Prayer by:  Jack London         Pledge by:    All

Attendance:  Members:          31                                     Guests:     Phil Nash (Ned Maner)

Tonight’s Meal Prepared by: “Team Gillian”

Membership:  Current membership is 76.  Everyone needs to bring a friend or neighbor or business people you meet to a meeting and let them see what a good club we have.

You need to get your dues payments in. Some discussion about members in arrears.  Will discuss in Board Meeting

Thank You’s:  From:  None

 

NOTE: Financial Report – David Hewett  : Ops: \$33,846; Charity: \$17,576 Sec 4190: \$46,627; Bingo: \$19,421      Bank account total :\$116,471 ** For the Fiscal Year, Donated \$18,647         YTD with the newly revised amount of \$ 53,353      available for this fiscal year..

We received a \$2,000 Covid-19 relief grant from Sertoma Inc. The Board has decided to match that amount and all will be given to speech and hearing aid.

Club Golf Events:   American Legion Tourn. 9/28/2020

Rex Goble: Golf Tournaments upcoming?  NOTE: Rex Goble is making every effort to make sure everyone eligible gets a chance to play in club sponsored golf events.

** New members should see Rex to get on his list for golfers to play in club sponsored golf outings.

CASINO NIGHTS:  Report by David Brunson  :  We have casino nights scheduled for: TBD

NEW BUSINESS  :  

** Life membership presentation to Rick Faulkner

 

Some discussion about legality of Casino nights in SC if no monetary prizes given.  Michael Ford to look into further. Chris Chavous is looking into it.

OLD BUSINESS:

 

 

SARGEANT AT ARMS –FINES –  None

 

DRAWING Winners:  Rex Goble and ??

 

 Meeting Adjourned at   07:50 PM                     PM 

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North Augusta Sertoma Meeting Thursday September 17

There will be a regular North Augusta Sertoma Club meeting this Thursday, September 17, 2020.
Location: North Augusta Safety Dept. Hut
Sponsorship Committee Meeting at 06:15 PM.  Social Hour begins at 06:30 PM.  Board meeting to follow General meeting.

The meal prepared by “Team Gillian” will be hot dogs and “Brats” and fixings.

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Special (Budget) Board Meetin Minutes September 3, 2020

 

Special Board Meeting Minutes

Date:  September 2, 2020

Call to order: Time                           6:10       PM                     By:        Michael Ford                 

Board In Attendance:      Ford, Corbitt,  Faulkner, Gillian ,   Goble,   McDowell ,    Hewett , Smith, Summers,

   Absent: Lott, Jones, Brown, London, Murphy, Madebach

David Hewett presented the financials of the club for the past 12 months.

   The club revenue for this period was $ 76,077.  Expenditures were 63,244 (budgeted  70,000.00).  Our net increase in fund balance was 12,833.00.  This was an amazing result as the club lost 32 operating days of bingo due to the covid 19 shutdown.  Our estimated loss due to this shut down was 14,800.00.

   The club also applied for an was promised a grant from Sertoma, Inc. in the amount of 2,000.00 for loss of fundraising opportunities during the covid 19 shut down.

   The board voted to match the Sertoma, Inc. donation. This will be awarded to an organization to be determined in the future.

   Therefore, the board voted to add $ 2,000.00 to the community funds and then raise the total charity budget for the year to 72,000.00.  Hewett will make the required changes to our percentages and present them at a later date to the board.  The board will revisit the budget in December or January to adjust the budget based on income.

 

   Per the action at a prior board meeting, Michael Ford solicited an estimate from Chris Thatcher to upgrade the air conditioning system in the hut. Thatcher proposed to replace the existing split system, add a new split system with dual heads for the main area. This will provide 3 heads in the main area. He also proposed to shut off the ducts from the main air handler serving the main area and redirect this cooling to the kitchen. He also proposed to place a temperature-controlled exhaust fan in the ice machine room.  The price for this work will be 14,838.00

   The board decided to meet with Charles Williams to explore partial funding from the fireman’s fund and also receive permission to use other vendors. If other vendors are allowed, we will seek prices from others.

 

  
Old McDonald’s Fish Camp is not able to provide its facility for the probable winners dinner.  The covid 19 regulations will not allow for our large group. Michael Ford is going to look into using Ned’s building and what size group this building can accommodate.

Cost of the meal was 150.00

The meeting adjourned at 7:45 pm

 

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Board Meeting Minutes September 3, 2020

 Below are the Board Meeting Minutes From September 3, 2020.  Regular meeting minutes are published on our website and are available to be reviewed.

 

Board Meeting Minutes

Date:  September 3, 2020

Call to order: Time                8:10                   PM                    By:                 Michael Ford       

Board In Attendance:      Ford,  Lott, Corbitt,  Faulkner, Gillian ,   Goble,  McDowell ,    Hewett , London, Smith, Summers,  Absent:  Jones, Brown, Murphy, Madebach

Secretary Report:

  1. Dues invoices have been sent out.      Membership Update:  76 members.  
  2. Dennis Murphy submitted  Life Membership for Rick Faulkner to Sertoma Inc. – Have not received
  3. What to do about overdue membership dues will be discussed further at the budget meeting on 9/2/2020??

Membership applications: 

 

 TREASURER REPORT:  See hard copy attached: **. None

Bank Balances:                                       Donated This Meeting:  TBD

Ops:                 \$ 30,557                       

Charity:            \$ 17,557                      

Sec 4190          \$ 50662                       

Bingo:              \$ 19,421                                      

Total    \$  118,217                 Donations YTD:   \$  13,647.00

Cost of tonight’s meal: \$      381.06   ?       Raffle \$     0        net.  Food sales \$  10.00 donated from petty cash to pay the cleanup crew.

Sponsorship:

Bert Yancey Tournament:  The prior board voted to fund this event prior to the covid 19 shut down. The board voted to confirm this prior vote and make a donation to the Bert Yancey Mental Health Foundation in the amount of $ 5,000.00.

Old Business:

Kevin Gillian and John Morris looking into possible upgrading of A/C units at the Hut. Still working on getting quotes.  Per the special board meeting, Michael Ford met with Charles Williams of the fireman’s fund. It is acceptable to use any contractor licensed in North Augusta to perform the work. The quote from Thatcher was 14,838.00.  A new quote was received by the vendors name not disclosed for 9,835.00. The club is expecting a quote from Cool Ray.  John Morris can purchase the equipment at cost but not warrantee will be available. The estimated cost of labor would be 1,500.00. This item was tabled for further discussion at the next board meeting.

 

   Old McDonalds Fish Camp is not available to host a meeting to discuss possible winners of the Masters.  Our member Ned has volunteered his business to hold this meeting. However, we would be limited to members only due to the social distancing requirements.  This decision was tabled for further discussion.

David Hewett to follow up with Hap Greenway about “baskets”. Still pending

David Hewett asked for help with sorting/filing/keeping old club documents.   Dennis Murphy and Jack London to assist.

 

 

Dennis Murphy to contact Niles Ellifson about digital copying and disposal of old documents

Dennis Murphy spoke to Niles – He will be glad to help.  We need to decide what we need to keep as a record.  We can make digital copies or they can file them for us (may be cheaper than making digital copies). They can shred any of our old records that we feel we need to dispose of.  Project in progress – Hewett has lead.

 

 

New Business:   The Club’s 50th Anniversary will occur in October. We have three charter members left:  John Morris, Sammy Anderson and Dick Day. The sentiment is to have a special regular meeting to honor these three gentlemen.  We do not have a facility available to hold a larger gathering.

 

 

..

  Meeting and Food Schedule (Food schedule is tentative and subject to cha

  • 09/03/2020 –“Pork Butt Cook off” – Ricci Jones and Al Kitchen to do “Cup Night” raffle.
  • 09/17/2020 Kevin Gillian
  • NEED MORE COOKING TEAMS ON SCHEDULE

Note: The Ilardi Team wants to have one Big expanded Italian meal (mussels et.al.) Board said it would be a good idea.

Casino Night status:  David Brunson:

  1. Currently Scheduled events:

 

Membership Committee Report – David Brunson, Chairman: (David is no longer on the board.  Do we need to appoint someone else?)

 

  1. Activities for Balance of FY 2020/2021:

 

 

 

  1. Adjournment :  8:45                       PM
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General Meeting Minutes September 3, 2020

Date:  September 3, 2020

General Meeting Minutes

Call to Order    7:03            PM   By:  K. Gillian                          Prayer by:       D. Hewett                 Pledge by:    All

Attendance:  Members:      26                                       Guests:     Daniel Smith (Michael Ford)

Tonight’s Meal Prepared by: “Butt Cook Off”- 

Membership:  Current membership is 76.  Everyone needs to bring a friend or neighbor or business people you meet to a meeting and let them see what a good club we have.

You need to get your dues payments in.

Thank You’s:  From:  Foster Grandparent Program

 

NOTE: Financial Report – David Hewett  : Ops: \$30,557; Charity: \$17,577 Sec 4190: \$50,662; Bingo: \$19,421      Bank account total :\$118,217 ** For the Fiscal Year, Donated \$             YTD with the newly revised amount of \$                     available for this fiscal year..

** Sertoma Club Covid-19 Relief Grant Report David Hewett

Club Golf Events:  Support 1 Tourn. 9/14/2020, American Legion Tourn. 9/28/2020

Rex Goble: Golf Tournaments upcoming?  NOTE: Rex Goble is making every effort to make sure everyone eligible gets a chance to play in club sponsored golf events.

** New members should see Rex to get on his list for golfers to play in club sponsored golf outings.

CASINO NIGHTS:  Report by David Brunson  :  We have casino nights scheduled for: TBD

NEW BUSINESS  :  

** Butt Cook-off Results**  Michael Ford

Some discussion about legality of Casino nights in SC if no monetary prizes given.  Michael Ford to look into further.

**** CUP RAFFLE****  Winner- Ken McDowell – Auburn- Amount Raised – 1,740.00

OLD BUSINESS:

 

 

SARGEANT AT ARMS –FINES –  

 

DRAWING Winners:  Rick Faulkner & Bill Denny

 

 Meeting Adjourned at              8:03     PM 

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North Augusta Sertoma Meeting Thursday September 3rd, 2020

There will be a regular North Augusta Sertoma Club meeting this Thursday, August 20, 2020.
Location: North Augusta Safety Dept. Hut
Sponsorship Committee Meeting at 06:15 PM.  Social Hour begins at 06:30 PM.  Board meeting to follow General meeting.

The meeting Thursday night will be our annual “Cup Night”.  It is not too late to get a ticket for the chance to have your alma mater logo on our cups for the rest of the fiscal year.  If you want a ticket, see Al Kitchen or Ricci Jones

The dinner will “Butt Cookoff” – Boston Butts (and fixings) cooked by several competitors from our club.  If you want to enter into the competition, contact Michael Ford.

 

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North Augusta Sertoma Club Board Meeting Minutes 8/20/2020

These are the minutes from the August 20, 2020 North Augusta Sertoma Club Board Meeting.  Please review them.  If you have any questions or issues, please contact the Secretary Dennis Murphy.  If there are not questions, issues or corrections, the minutes will be “Approved as Read”

 

Board Meeting Minutes

Date:  August 20, 2020

Call to order: Time       8:00                       PM                         By:            Michael Ford

Board In Attendance:      Ford,  Lott, Corbitt,  Faulkner, Gillian ,   Goble,  Jones,  McDowell ,  Brown,   Hewett , London, Smith, Murphy,  Summers, Madebach   Absent:

Secretary Report:

  1. Dues invoices have been sent out.      Membership Update:  76 members.  
  2. Dennis Murphy submitted  Life Membership for Rick Faulkner to Sertoma Inc.
  3. What to do about overdue membership dues will be discussed further at the budget meeting on 9/2/2020
  4. Passed out copies of club Policy Statement. Some requested electronic copies

Membership applications:  None

 

 TREASURER REPORT:  See hard copy attached: **.

Bank Balances:                                       Donated Last Meeting:

Ops:                 \$ 31,225                        Scholarships : \$2,000                       Wounded Warriors: \$120

Charity:            \$ 18,443                        Fam. Promise of Augusta: \$300      1st Bapt Chrch, of NA :\$50

Sec 4190          \$ 51,962                        Foster Gparents Prog. : \$500           Sertoma Inc. \$200

Bingo:              \$ 17,572                                      Total Donated Last Meeting: \$3,170

Total    \$  119,232                 Donations YTD:   \$

Cost of tonight’s meal: \$         ?       Raffle \$             net.  Food sales \$

Sponsorship:

  1. Pat Carpenter of “Cross Connections” – \$800 for underprivileged children. Approved
  2. Golden Harvest Food Bank. Not recommended
  3. 1st Tee Boys and Girls club Golf Tournament – Not recommended
  4. Aiken Sertoma Club Camp Sertoma Golf tournament 10/19/2020 – one team, \$500 – Approved
  5. AJAG Junior golf tournament at Mt. Vintage 9/11/2020 – \$1250 – Not recommended
  6. Request for Bert Yancy Golf Tournament – Tabled for further review

Old Business:

Kevin Gillian and John Morris looking into possible upgrading of A/C units at the Hut. Still working on getting quotes.

David Hewett to follow up with Hap Greenway about “baskets”. Still pending

 

New Business:   

Semi-annual budget meeting scheduled for Sept. 2, 2020 at the Hut. Kevin Gillian to check on availability of Hut.

Dennis Murphy to send another reminder of the budget meeting.

.David Hewett asked for help with sorting/filing/keeping old club documents.   Dennis Murphy and Jack London to assist. Dennis Murphy to contact Niles Ellifson about digital copying and disposal of old documents.

  Meeting and Food Schedule (Food schedule is tentative and subject to change)

 

 

  • 8/20/2020 – Fred Ilardi team – spaghetti and meatballs
  • 09/03/2020 –“Pork Butt Cook off” – Ricci Jones and Al Kitchen to do “Cup Night” raffle.
  • 09/17/2020
  • NEED MORE COOKING TEAMS ON SCHEDULE

Note: The Ilardi Team wants to have one Big expanded Italian meal (mussels et.al.) Board said it would be a good idea.

Casino Night status:  David Brunson: (Is David still responsible for Casino nights?)

  1. Currently Scheduled events:

 

Membership Committee Report – David Brunson, Chairman: (David is no longer on the board.  Do we need to appoint someone else?)

 

  1. Activities for Balance of FY 2020/2021:

 

 

 

  1. Adjournment :  8:25                       PM
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North Augusta Sertoma Club Meeting Minutes August 20, 2020

Date:  August 20, 2020

General Meeting Minutes

Call to Order       7:14     PM   By:  Kevin Gillian              Prayer by:      Stetson Corbitt                   Pledge by:    All

Attendance:  Members:             33                              Guests:     Cobie Williams nurse and G’daughter, Jason?

Tonight’s Meal Prepared by: Team ILardi

Membership:  Current membership is 76.  Everyone needs to bring a friend or neighbor or business people you meet to a meeting and let them see what a good club we have.

You need to get your dues payments in.

Thank You’s:  From: 

 

NOTE: Financial Report – David Hewett  : Ops: \$31,255; Charity: \$18,443 Sec 4190: \$51,962; Bingo: \$17,572      Bank account total :\$119,232 ** For the Fiscal Year, Donated \$             YTD with the newly revised amount of \$                     available for this fiscal year..

Club Golf Events:  Support 1 Tourn. 9/14/2020, American Legion Tourn. 9/28/2020

Rex Goble: Golf Tournaments upcoming?  NOTE: Rex Goble is making every effort to make sure everyone eligible gets a chance to play in club sponsored golf events.

** New members should see Rex to get on his list for golfers to play in club sponsored golf outings.

CASINO NIGHTS:  Report by David Brunson  :  We have casino nights scheduled for: TBD

NEW BUSINESS  :  

Some discussion about legality of Casino nights in SC if no monetary prizes given.  Michael Ford to look into further.

Presentation of “Past President” pin and badge to Michael Ford

Our next meeting will be our Cup Raffle night.  The meal will be a “Butt Cook-off”.  Have 4 volunteers to cook butts.  Looking for a couple more.

OLD BUSINESS:

 

 

SARGEANT AT ARMS –FINES –  None

 

DRAWING Winners: Wes Summers won both drawings

 

 Meeting Adjourned at     7:50         PM 

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North Augusta Sertoma Meeting Minutes August 6. 2020

Attached are the minutes from the August 6,2020 meeting:

Date:  Augusta 6, 2020

General Meeting Minutes

Call to Order     7:02      PM   By: Michael Ford      Prayer by:  Michael Ford                               Pledge by:    All

Attendance:  Members:       32                                  Guests:  Don Bartlemay

Tonight’s Meal Prepared by: Larry Brown

Membership:  Current membership is 78.  Everyone needs to bring a friend or neighbor or business people you meet to a meeting and let them see what a good club we have.

You need to get your dues payments in.  Mail to P.O. Box 6184, N. A., SC 29861 or give check to Dennis Murphy We are in the 1st quarter and invoices are being sent and payments are coming in.

Thank You’s:  From:  “Rec’ing Crew”,  “Support 1” (Golf Tournament).

NOTE: Financial Report – David Hewett  : Ops: \$31,553; Charity: \$17,572 Sec 4190: \$48,608; Bingo: \$18,443      Bank account total :\$116,176 ** For the Fiscal Year, Donated \$ 9,150       YTD with the newly revised amount of \$       TBD              available for this fiscal year..

Club Golf Events:  Support 1 Tourn. 9/14/2020, American Legion Tourn. 9/28/2020

Rex Goble: Golf Tournaments upcoming?  NOTE: Rex Goble is making every effort to make sure everyone eligible gets a chance to play in club sponsored golf events.

** New members should see Rex to get on his list for golfers to play in club sponsored golf outings.

CASINO NIGHTS:  Report by David Brunson  :  We have casino nights scheduled for: TBD

PRESENTATION OF OFFICERS FOR NEW FISCAL YEAR  Presented by Don Bartlemay

(Don Bartlemay is past President of Sertoma Inc. and past President of Hearing Charities of America)

COB: Michael Ford

President: Kevin Gillian

Pres.-Elect: Ken McDowell

Secretary: Dennis Murphy

Treasurer: David Hewett

Sgt. At Arms: Stetson Corbitt

VP’s: Rick Faulkner, Jack London, Larry Brown

Directors: Bob Young, Gene Lott, Wes Summers, Rex Goble, Ricci Jones, Henry Smith, Jim Madebach

NEW BUSINESS  :  Pres. Ford gave special “Thank You” and plaque to VP Rick Faulkner, VP Jack London and Tara Street.  “Life Membership to Sertoma was presented to VP Rick Faulkner.

 OLD BUSINESS:

  • SARGEANT AT ARMS –FINES – Murphy, London, Troutman, Smith, Goble, Jones

 

  • DRAWING Winners:    Doug Faulkner, Larry Brown . Meeting Adjourned at 08:15 PM 
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