Sertoma Board Meeting Minutes August 17, 2017

On August 24, 2017, in News, by Sertoma Secretary

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Board Meeting Minutes

Date:  August 17, 2017

Call to order: Time                                    PM                                          by:     

Board In Attendance:  Murphy, Faulkner,    Brunson, Camryn Gillian , McDowell,   Hewett, Zier, Godwin , Corbitt,  Brown ,  Rex Goble, London, K. Gillian,  Summers, Jones. Absent: None

Secretary Report:

1.         Dues invoices have been sent out.  Dues payments are coming in steadily.  35 of 87 paid. Balance due is \$14,350.  There is still plenty of time in fiscal year to bring dues up to balance.

2.       Membership Update:  87 members.  We have 3 new applications

3.       Am in the process of re-verifying correct addresses and email addresses for all members.  It is a time consuming project.  When I finish it, we will look at problems with members receiving emails and billings

4.       *** Board voted to award \$100 gift to Carol Murphy for her work with membership billing

 TREASURER REPORT:  See hard copy attached  

Brief discussion of results of Special Board  Meeting – New projected income in the Charity Account and revised percentages of distribution.

Bank Balances:

Ops:                 \$37,695

Charity:            \$27,141

Sec 4190          \$40,167

Bingo:              \$23,388                        Cost of tonight’s meal: \$405

Total                            \$128,391

Sponsorship:

New:    

·         National Hearing Association – \$500 – Approved

·         CMONA – \$5,000

·         American Legion Post 471 Golf Tournament – \$360

·         Bert Yancy Golf  Tournament – \$2,500

Old:

Old Business:

1.0     Meeting and Food Schedule

·         8/17/17 – Team Zier –Tail Gate Menu

·         9/7/17 – Team Gillian

·         9/21/17 – Team Brunson

·         10/5/17 – Team London

·         10/12/17 -Team Ilardi

·         11?2/17 -Team Ford ?? – new cooking team

 Casino Night status: 

1.       David Brunson will be the person responsible for coordination dealers and making sure there is a point of contact at all Casino events. The status and schedule of  Casino Nights and responsibilities will be carried as a Board Meeting Agenda item  

 

2.       Currently Scheduled events:

 Annual  Valentine Party

 Larry Brown has the lead on the Valentines Party  – Has DJ and plans for a sit down steak dinner

Date is set for 2/16/18 – Kevin Gillian will check on Hut availability – Date for Hut is confirmed

Golf Outing at Hickory Knob State Park:  Board decided to have the event on Thursday and Friday and we will cook a meal on Thursday night.  Rex Goble to finalize details and will get info to D. Murphy for club notification

Old Business 

David Hewett spoke to Chief Thomas about whether there was anything we can do for  the Public Safety Hut.  Chief Thomas said he would get back to us.  Was suggested we make a strong overture to Public Safety.  Stetson Corbitt said he will speak to them.

·         Kevin Gillian said he is tired of chasing down the keys.  Patrick Zier said he does not recommend asking about us having keys at this time.

Membership applications:   Four: Brian Cameron, Antonia Bridges, Bill Denny, Edwin Maner

New Business:  None

Membership Committee Report – David Brunson, Chairman: 4 prospective new members at tonight’s mtg

Carry Over Item:

There was discussion about what we can do to increase membership.  Some suggestions were:

Better socializing at meetings (rather than sticking to established cliques)

Do more things with the wives

More golf outings

 

1.       Activities for Balance of FY 2017/2018:  

2.       Adjournment  :                             PM

 

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